Cost centers

Cost centers a request is charged to — each one can carry its own approval thresholds. (Approva tracks no budgets.)

Company rule: 1000.00, 10000.00 — a request at or above each figure needs one more signature. A cost center with no rule of its own inherits this. Its thresholds decide how many signatures a request needs; its named steps can decide who signs each one, in order (for example: the Marketing lead, then Finance). Editing a rule never re-decides a request already submitted — each one keeps the rule it was raised under.

Add / edit cost center

Money, comma-separated. Leave blank to inherit the company rule (1000.00, 10000.00). Blank means inherit — never “one signature is enough”.

5 cost centers

CodeNameApproval rule
ENG Engineering inherits 1000.00, 10000.00
FAC Facilities inherits 1000.00, 10000.00
IT Information Technology inherits 1000.00, 10000.00
MKT Marketing 250.00, 2500.00
OPS Operations inherits 1000.00, 10000.00

Named steps: who signs each level

For each cost center, name the person or people who sign each level, in order: level 1 first, then level 2, then level 3. Any one of the people named for a level can fill it; a level with nobody named is open to every approver, as before. The requester never signs their own request, one person fills one seat, and an approver who is away can hand their seat to a delegate on the Delegations page. If nobody named can sign a level (they left, or they raised the request), any approver may, and the request says so. Steps are fixed on each request when it is submitted.

ENG any approver signs every level
Level 1 (every request)
Level 2 (from the first threshold)
Level 3 (from the second threshold)
FAC any approver signs every level
Level 1 (every request)
Level 2 (from the first threshold)
Level 3 (from the second threshold)
IT any approver signs every level
Level 1 (every request)
Level 2 (from the first threshold)
Level 3 (from the second threshold)
MKT Marketing lead → Finance
Level 1 (every request)
Level 2 (from the first threshold)
Level 3 (from the second threshold)
OPS any approver signs every level
Level 1 (every request)
Level 2 (from the first threshold)
Level 3 (from the second threshold)

Budgets

Give a cost center a budget for a month, a quarter or a year. Committed spend is the total of the purchase orders issued against it in that window. A request that would take a center over its budget is flagged on the request, in the queue and in its log; the approvers still decide.

CodeBudgetCommitted
ENG
—
FAC
—
IT
—
MKT
$0.00 of $5,000.00 · November 2026
OPS
—
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